Executive & Operations Assistant

Company: Artisans
Employment Type: Full-time
Location: Benghazi preferred | Remote candidates considered
Application Deadline: 3 September 2026

About the Role

Artisans is looking for an Executive & Operations Assistant who can help an executive stay organized, focused, accountable, and consistently move important priorities forward.

This is not a traditional assistant role where you simply wait for instructions, manage a calendar, and send reminders.

We are looking for someone proactive enough to notice what needs attention, follow up until things actually happen, organize competing priorities, and respectfully challenge decisions when something important is being neglected.

The goal of this role is simple:

Help turn priorities into execution.

If something important is being forgotten, you should surface it.

If something keeps getting delayed, follow up.

If people are waiting for a decision, make sure it does not get lost.

If priorities become unclear, help organize them.

And when something can be handled without waiting for instructions, take ownership and move it forward.

Responsibilities

• Organize priorities, tasks, commitments, deadlines, and follow-ups.
• Help structure daily and weekly priorities.
• Manage and protect the executive calendar.
• Track decisions, promises, delegated work, and pending items.
• Follow up with team members, clients, partners, and stakeholders.
• Make sure important actions continue moving until completion.
• Prepare meeting agendas, notes, summaries, and action items.
• Conduct research and prepare concise briefs.
• Organize emails, documents, information, and notes.
• Turn meetings and discussions into clear next actions.
• Identify delays, blockers, and items that may be getting forgotten.
• Help coordinate activities across multiple projects and priorities.
• Assist with professional and personal organization where appropriate.
• Use AI, automation, and productivity tools to improve efficiency.
• Help maintain focus on important goals and commitments.

Who We Are Looking For

Someone who is:

• Extremely organized.
• Proactive rather than reactive.
• Reliable and dependable.
• Persistent with follow-ups.
• Resourceful and able to figure things out independently.
• Strong at prioritization and judgment.
• Comfortable managing several priorities at the same time.
• Confident enough to respectfully challenge a manager when necessary.
• Comfortable following up with senior people.
• Discreet and trustworthy.
• Strong at written and verbal communication.
• Comfortable working independently.
• Fast at learning new tools and systems.
• Interested in productivity, operations, execution, and making things happen.

English Requirement

Advanced professional English is mandatory.

Candidates must be comfortable:

• Participating in professional conversations and meetings in English.
• Writing professional emails.
• Preparing summaries and reports.
• Conducting research in English.
• Communicating with international stakeholders when required.

Experience

Relevant experience may include:

• Executive Assistance
• Operations
• Project Coordination
• Project Management
• Administration
• Business Operations
• Office Management
• Founder / Executive Support
• Client Coordination
• Research and Documentation

Previous experience with the exact title of “Executive Assistant” is not mandatory.

We care more about ownership, initiative, judgment, communication, organization, and execution ability than job titles.

Location & Working Arrangement

Benghazi is preferred, particularly because some activities may benefit from physical presence.

However, Artisans is also open to exceptional remote candidates who can:

• Work reliably during Libya business hours.
• Communicate effectively.
• Manage their work independently.
• Maintain a professional and reliable remote working environment.

Hiring Process

Stage 1: Application review
Stage 2: Practical screening challenge for shortlisted candidates
Stage 3: Interview

The practical challenge will help us understand how candidates actually prioritize, organize, communicate, follow up, and make things happen.

Apply

Complete the application form:

https://forms.gle/Vqu7zcditRYwp7aQ8

Application Deadline: 3 September 2026

Location: Benghazi_/_بنغازي | Type: Full_Time_-_دوام_كامل | Category: Administration_-_الإدارة, Assistant_Manager_-_مساعد_مدير, Executive_Assistant-مساعد_تنفيذي