Procurement Coordinator

Role Context

Job Purpose

Job Location

Working Hours

Duties and Responsibilities

1. Procurement Operations Management

• Review, verify, and approve purchase orders, ensuring accuracy of quantities, specifications, pricing, and supplier selection.
  
• Coordinate procurement activities through approved suppliers and online platforms in accordance with inventory requirements and procurement plans.
  
• Convert approved purchase orders into bills in Zoho Books upon receipt or delivery confirmation, ensuring complete and accurate documentation.
  
• Review and authorize routine procurement payments within delegated authority limits and ensure all transactions are properly recorded.
  
• Manage supplier returns, refunds, discrepancy claims, and product replacement requests, escalating unresolved issues as required.
  
• Maintain and monitor the register of approved suppliers and online procurement platforms, identifying performance concerns and improvement opportunities.
  

2. Field Procurement and Logistics Coordination

• Act as the primary office-based liaison for overseas field procurement teams.
  
• Communicate purchase order requirements, confirm product availability, coordinate procurement schedules, and resolve day-to-day operational issues.
  
• Monitor shipments and deliveries from field teams and logistics providers, ensuring timely updates within procurement systems.
  
• Coordinate with logistics partners regarding shipment requirements, documentation, and delivery timelines.
  
• Verify field procurement activities against approved purchase orders, ensuring purchased items meet approved specifications, quantities, and quality requirements.
  

3. Procurement Systems, Financial Control, and Reporting

• Maintain accurate and up-to-date procurement records in Zoho Books, including supplier details, purchase orders, bills, receipts, costs, and delivery information.
  
• Conduct regular data quality checks to ensure completeness, accuracy, and system integrity.
  
• Perform or assist with reconciliation of procurement-related credit card transactions, including American Express accounts, and resolve discrepancies with supporting documentation.
  
• Prepare daily, weekly, and periodic procurement reports covering expenditure, procurement performance, outstanding orders, supplier issues, and operational risks.
  
• Maintain organized, audit-ready procurement records and supporting documentation in accordance with company standards and retention requirements.
  

4. Compliance and Governance

• Ensure all procurement activities comply with organizational policies, financial controls, supplier approval processes, ethical sourcing standards, and data protection requirements.
  
• Monitor adherence to procurement procedures and identify potential compliance risks.
  
• Escalate operational, supplier, financial, or compliance issues that exceed delegated authority to the Procurement Specialist in a timely manner.
  

5. Team Leadership and Development

• Supervise and support Grade 2 Procurement Assistants, providing guidance, coaching, and quality review of work outputs.
  
• Assign, prioritize, and monitor daily tasks to ensure efficient workflow management and achievement of operational deadlines.
  
• Support the onboarding and training of new team members on procurement processes, systems, policies, and compliance requirements.
  
• Promote continuous improvement, accountability, and high standards of performance within the procurement team.
  

Requirements

Required Skills

• Strong knowledge of procurement processes, purchase order management, supplier coordination, and inventory-related purchasing activities.
  
• Proficiency in Zoho Books, including purchase order processing, bill management, payment recording, and procurement record maintenance.
  
• Experience using digital procurement platforms and online supplier portals.
  
• Knowledge of payment reconciliation, logistics coordination, and shipment tracking.
  
• Proficiency in Microsoft Office, particularly Excel and Word, for reporting and data management.
  
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
  
• Excellent attention to detail and commitment to accuracy.
  
• Effective written and verbal communication skills.
  
• Ability to supervise and support junior team members.
  
• Strong problem-solving, decision-making, and compliance awareness.
  
• High level of professionalism, integrity, and confidentiality.
  

Required Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or a related field.
  
• Minimum 2–3 years of experience in procurement, purchasing, or supply chain coordination.
  
• Experience working with procurement, ERP, or financial management systems (Zoho Books preferred).
  
• Fluency in English and Arabic (written and spoken). Italian or French is a strong advantage given coordination responsibilities with the overseas field team.​
  
• Availability to work the designated shift schedule and coordinate with overseas teams when required.

How to Apply?

Interested applicants to apply through this link: https://zurl.to/UELe?source=CareerSite  , deadline for accepting applications is June 15, 2026.

Location: Tripoli_/_طرابلس | Type: Full_Time_-_دوام_كامل | Category: Procurement-المشتريات