Administrative & Accounts Executive

We are looking for a highly organised and detail-oriented Administrative &
Accounts Executive to join our team. This role involves handling daily
administrative tasks, basic accounting duties, payroll processing, petty cash
management, legal support, and trade marketing activities. The ideal candidate will
be responsible for ensuring efficient office management while supporting financial
and marketing processes to maintain smooth business operations.
Duties & Responsibilities
– Perform daily administrative tasks to ensure the efficient operation of the
office.
– Handle basic accounting duties, including invoicing, processing payments,
and maintaining financial records.
– Process payroll, ensuring accuracy in employee payments, deductions, and
statutory compliance.
– Maintain, review, and reconcile employee timesheets to ensure accurate
working hours, attendance, leave, overtime, and other payroll-related
adjustments before payroll processing.
– Manage petty cash, including disbursements, reconciliations, and maintaining
accurate records.
– Assist with accounts reconciliation and expense tracking.
– Provide legal administrative support, including document preparation,
compliance tracking, and liaising with legal representatives.
– Support trade marketing activities, including market research, promotional
planning, and coordinating trade events.
– Prepare and maintain spreadsheets, databases, and financial reports.
– Communicate with suppliers and clients to ensure timely payments and
resolve any inquiries.
– Manage marketing budget – reconciliation & implementation plan
– Manage emails, schedule appointments, and organise office files and
documents.
– Support other departments with administrative tasks as required.
– Maintain and update records to ensure compliance with company policies.
– Other duties as assigned.
Knowledge & Skills
– Strong organisational and time management skills.
– Basic knowledge of accounting principles, financial procedures, payroll
processing, petty cash management, legal administration, and trade
marketing strategies.
– Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting
software.
– Attention to detail and accuracy in handling financial records, legal
documentation, and marketing tasks.
– Ability to multitask and meet deadlines effectively.
– Excellent written and verbal communication skills.
– Ability to work independently and collaboratively within a team.
– A proactive and problem-solving mindset.
Qualifications & Experience
– High School diploma required; a diploma or degree in Accounting, Business
Administration, Marketing, or a related field is an advantage.
– Previous experience in an administrative, payroll, accounts, legal, or trade
marketing-related role is preferred.
– Familiarity with bookkeeping software, legal documentation, or marketing
tools is a plus.
If you are a detail-oriented professional with strong administrative, accounting, legal,
trade marketing, payroll, and petty cash management skills, we would love to hear
from you