Administration Officer

Administration Officer

Location: Tripoli, Libya
Job Type: Full-Time | On-Site
Working Days: Sunday to Thursday
Working Hours: 9:00 AM – 4:00 PM
Reports To: General Manager / Administration Manager

Job Overview

We are seeking a highly organized and proactive Administration Officer to support the company’s daily administrative operations. The successful candidate will be responsible for attending to employees’ day-to-day administrative needs, coordinating training programs, and managing company documents and records.

The ideal candidate should have excellent organizational, communication, and coordination skills, with the ability to manage multiple responsibilities efficiently and professionally.

Key Responsibilities

Employee Support & Daily Administration

• Attend to and follow up on employees’ day-to-day administrative needs and requests.
• Support employees with administrative procedures, documentation, and internal requirements.
• Coordinate with management and relevant departments regarding employee-related administrative matters.
• Maintain accurate records related to attendance, leave, and other administrative requirements.
• Support onboarding procedures and assist new employees with their administrative requirements.
• Ensure smooth day-to-day administrative operations within the office.

Training Coordination

• Coordinate the administrative and operational requirements of training programs.
• Communicate with trainers, participants, clients, and relevant stakeholders.
• Prepare training schedules, participant lists, attendance records, and training documentation.
• Follow up on training requirements before, during, and after each program.
• Coordinate training materials, certificates, venues, and other logistical requirements.
• Maintain accurate records and reports for completed and upcoming training programs.

Document Management

• Manage, organize, and maintain company documents and records in both electronic and physical formats.
• Prepare and organize official letters, correspondence, reports, and administrative documents.
• Maintain an efficient filing and document-tracking system.
• Ensure important documents are properly recorded, archived, and easily accessible when required.
• Follow up on document approvals, signatures, submissions, and renewals when necessary.
• Maintain confidentiality and proper handling of company and employee documents.

Requirements

• Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• Previous experience in administration, office coordination, document management, or training coordination is preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Good knowledge of Microsoft Office, especially Word and Excel.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and ability to maintain accurate records.
• Professional attitude and ability to maintain confidentiality.
• Good written and verbal communication skills in Arabic and English.

What We Offer

• A professional and dynamic working environment.
• The opportunity to work across administration, employee support, training coordination, and business operations.
• Opportunities for professional development and career growth.
• The chance to be part of a growing technology-focused organization.

To Apply: Please submit your CV and a brief cover letter highlighting your relevant administrative and coordination experience to hr@cyberwave.ly

Location: Tripoli_/_طرابلس | Type: Full_Time_-_دوام_كامل | Category: Administration_-_الإدارة | Tags: #Administrator