Executive Assistant – Executive Office

Location: Office/Frontline – Benghazi, Libya

Employment Type: Full-Time

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About the Company

Meraas, a subsidiary of Investment Portfolio Holding, specializes in engineering, construction, and real estate development.

About the Role

To provide dedicated, high-level secretarial and administrative support to the General Manager by managing schedules, communications, documentation, and coordination activities, ensuring efficient workflow, confidentiality, and effective execution of executive priorities.

 About the Department

The General Management Office is MERAAS strategic core, where vision is shaped, decisions are made, and direction is set. Under the General Manager’s leadership, this office connects every division, aligns priorities, and ensures the company moves forward with clarity and purpose.

It’s a space where big-picture thinking meets real-world action. Professionals here are involved in high-impact coordination, cross-departmental leadership, and key decision-making that influence every level of the organization.

If you are a natural leader with a strategic mindset and excellent communication skills, consider joining the General Management Office.

Your confidence will flourish in a complex environment, and your voice will truly matter. Your innovative ideas will play a crucial role in shaping an exciting future.

Qualification

• Educational Background:  University degree in business administration or any other University degree.
• Experience Level: Minimum of 5 years of experience in this field, or a high school degree with a minimum of 15 years in this field.

️ Key Skills & Competencies

• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Good document preparation, formatting, filing, and record-management skills.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Good interpersonal and coordination skills with employees, management, and external parties.
• Strong follow-up, problem-solving, and administrative support skills.
• Professional attitude, reliability, teamwork, adaptability, and ability to work under pressure.

 Key Responsibilities

Executive & Calendar Management:

1. Manage the General Manager’s calendar, appointments, and daily schedule.
2. Coordinate meetings, conferences, and executive engagements.
3. Prioritize and organize commitments to optimize the General Manager’s time.

Correspondence & Communication:

1. Draft, review, and manage official correspondence (emails, letters, reports).
2. Handle incoming and outgoing communications with professionalism and discretion.
3. Screen calls, emails, and visitors, ensuring proper prioritization.

Meeting Management:

1. Prepare meeting agendas, presentations, and briefing materials.
2. Record minutes of meetings and track action items.
3. Follow up with relevant departments to ensure timely execution of decisions.

Document & Information Management:

1. Maintain organized filing systems (electronic and physical) for executive documents.
2. Ensure confidentiality and proper handling of sensitive information.
3. Support document tracking, approvals, and retrieval.

Coordination & Liaison:

1. Act as a point of contact between the General Manager and internal/external stakeholders.
2. Coordinate with departments to gather information and prepare reports.

Administrative Support:

1. Prepare reports, presentations, and executive summaries.
2. Support special projects and initiatives as assigned.
3. Maintain office records and ensure smooth daily administrative operations.

Language Requirement

English Proficiency: Fluent طلاقة

Arabic Proficiency: Fluent طلاقة

WHAT WE OFFER

• Competitive salary according to qualifications and experience.
• A structured and professional work environment.
• Opportunities for ongoing learning and professional development.
• Engagement in diverse and impactful projects.
• Collaboration with skilled professionals across various disciplines.

HOW TO APPLY

Applications are only accepted through the following form:

https://forms.gle/aHvcjeinyAsjWgH19

Note: Applications submitted via email or in any other format will not be considered.

All applications must be submitted in English to enable review.

Ensure all required fields are filled out and documents are uploaded as instructed.

If you have any questions about the application process, please get in touch with hr.hiring@meraaslibya.com

EQUAL OPPORTUNITY STATEMENT MERAAS is dedicated to a fair and merit-based recruitment process. We value each applicant’s qualifications and professional experience, evaluating all applications based solely on these factors to ensure a respectful and inclusive recruitment experience.

Location: Benghazi_/_بنغازي | Type: Full_Time_-_دوام_كامل | Category: Executive_Assistant-مساعد_تنفيذي